State Center Community College District
Closing Date: 04/08/2013
Position Classification: Management
Campus Location: District Office
Start Date: 07/01/2013
Under administrative direction of the Vice Chancellor, Educational Services & Institutional Effectiveness and in accordance with provisions of the Education Code, the rules and regulations of the Board of Governors of the California Community Colleges, and the policies of the district, the District Dean, Admissions & Records and Enrollment Management will serve as the district’s chief admissions and records officer, will provide leadership of districtwide admissions and records functions, and will assist in districtwide enrollment management functions by performing the following essential duties:
- Convening authority as Registrar to direct and coordinate the functions of admissions, permanent records, current records, evaluations, registration, and residence attendance accounting for all instructional sites in the District.
- Provide leadership of admissions and records managers and staff throughout the district for admissions and records functions and activities.
- Ensure compliance with all federal and state regulations for admissions and records functions districtwide.
- Enrollment management functions to include:
- Work with Vice Chancellor of Educational Services and Institutional Effectiveness, Vice Chancellor of Finance and campus vice presidents of instruction and student services to review enrollment projections and enrollment reports.
- Support Vice Chancellor of Educational Services and Institutional Effectiveness with districtwide enrollment management committee.
- Serve on districtwide enrollment management committee.
- Provide highly effective data analysis to drive decisions supporting enrollment management for the district.
- Coordinate districtwide enrollment management reports.
- Provide guidance to the information systems department when upgrading or enhancing the enrollment management database system.
- Research, evaluate and recommend changes to systems and processes related to the collection, reporting and dissemination of information.
- Assist in the process of developing and recommending annual enrollment goals and an annual action plan to reach those goals.
- Responsible for the supervision of admissions and records managers and staff in concert with the Vice Presidents of Student Services/designee in the provision of districtwide admissions and records activities, procedures, processes, and compliance of all federal and state regulations.
- Participate in the performance evaluation process of admissions and records managers with the campus vice presidents of student services.
- Develop, and ultimately implement, a plan for the computerization of districtwide admissions and records to accomplish uniform processes at all locations.
- Plan, develop, organize and direct the activities of admissions and records on the colleges/centers of the district.
- Provide ongoing coordination of all admissions and records activities throughout the district.
- Develop departmental procedures, for both manual and automated systems for admissions and records functions.
- Plan and coordinate the in-service training necessary to prepare districtwide admissions and records staff to function in all admissions and records activities on the colleges/centers of the district.
- Coordinate with all student service and instructional services to promote student success.
- Provide ongoing coordination of all staff in admissions and records throughout the district and work with the appropriate site based administrator to evaluate and oversee admissions and records employees.
- Develop, with assistance of colleges/centers staff, and recommend to the Presidents or their designees, objectives for ongoing program improvements.
- Participate in the selection of all admissions and records staff.
- Initiate the preparation and timely completion of all state reports, federal reports and other reports pertaining to admissions, enrollment, and attendance accounting throughout the district.
- Supervise the compilation, evaluation, maintenance, security and issuance of student records at all district locations.
- Consult with management, faculty, parents, students and/or the courts or other legal entities, concerning confidential information pertaining to admissions, enrollment and student records.
- Develop budget recommendations and administration of the district budget in the areas of admissions and records as approved by the Governing Board.
- Develop recommendations for the allocation of fiscal and staff resources for each college/center.
- Implement policies as adopted by the district.
- Promote health and safety.
- Recommend, implement and administer academic policies.
- Develop districtwide forms and procedures as required.
- Serve as designated signatory for academic records and reports.
- Provide information on regulations, policies and procedures.
- Coordinate and facilitate districtwide admissions and records managers’ meetings.
- Convening authority over the State Center Community College District (SCCCD) Student Accounting Group and the districtwide Registration-To-Go Committee.
- Other duties as required.
Include an earned Master’s degree from an accredited college or university AND one year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment OR possession of a valid California Community College Supervisory Credential AND demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.
Include depth of knowledge of, and experience in, college admissions and records; depth of knowledge of, and experience in, computerization of admissions and records; depth of management experience; depth of experience in enrollment management; depth of experience in marketing programs; and, depth of experience with community colleges.
Conditions of Employment: 224 days and 22 vacation days for a total of 246 days.
Salary and Benefits:
Salary range is $107,159 – $133,694based on education and experience. A doctoral stipend of $1,945 is available. In addition, the district offers an attractive fringe benefit package including health, dental, and vision coverage for the employee and dependents, and life insurance as well as disability coverage for employees. Employees are also members of the California State Teachers’ Retirement System (CalSTRS).
Note: Salary and beneifts listed in this job announcemnt may not reflect most recent adjustments. Salary will be calculated upon offer of employment.
Applications will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement.
From the applicants who submit all the required documents and who meet the minimum qualifications, a selection committee will determine the candidates that meet the highest degree of desirable qualifications. They will be invited to interview.
The selection committee will rate responses to the interview questions. Based on this rating, a small number of applicants will be selected as the “recommended candidates”. These applicants will be forwarded to the Vice Chancellor/Chancellor for final interviews. A hiring recommendation will be made by the Vice Chancellor/Chancellor and forwarded to the Board of Trustees of State Center Community College District for final approval.
State Center Community College District is an equal opportunity employer. It is our pledge to treat all applicants fairly and equitably in the recruitment and selection process. We endeavor to be a service minded organization and respond to the needs of our applicants.
For more information, contact the Human Resources Office, 1525 E. Weldon Avenue, Fresno, California, 93726, (559) 226-0720, fax (559) 229-7039. For information on State Center Community College District, visit our website at http://apptrkr.com/323474. Please refer to Position No. 1512.
Submission of application and related materials is the applicant’s responsibility. The District reserves the right to re-advertise or to delay indefinitely the filling of a position if it is deemed that the applicants for the position do not constitute an adequate applicant pool or if funding is not available. All appliation materials are subject to verificaiton. False statements may be cause for disqualification or discharge from employment.
This is an academic management position, exempt from overtime provisions of the Fair Labor Standards Act, with responsibility for formulation and implementation of district policies, regulations, budget decisions, and supervision of personnel including assignment of work, evaluation of performance, adjusting grievances, recommending hiring, transfer, suspension, lay off, recall, promotion, and termination.