South Orange County Community College District
Payroll and Benefits Processing Manager
Closing Date: OPENED UNTIL FILLED.
Initial Screening: 03-14-2013
Job Opening # 4594/4131
PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at https://jobs.socccd.edu
Salary and benefits:
$80,808 - $113,712 per year. The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive through California Public Employees Retirement System (CalPERS).
The Payroll and Benefits Processing Manager will plan, organize, coordinate, manage, control and evaluate the functions, program, services and activities all District Payroll and related functions of District Fiscal Services, including payroll preparations, payroll reconciliations, taxes, payroll accounting reporting, miscellaneous deductions, settlements, and employee retirement, insurances, and benefits processing; ensure that programs are operating within the appropriate fiscal parameters and remain in compliance with District collective bargaining agreements and local, State and federal legal requirements; coordinate assigned activities at the District and college levels; exercise good judgment in the application and interpretation of complex rules, regulations and procedures related to payroll and benefits; and ensure the timely and accurate preparation and disbursement of a variety of records, reports and payment forms related to payroll and benefits, including monthly remittances related to the District's employee health and welfare programs, and employee pay warrants; operated as the subject matter expert and provide resolution to unusual and complicated payroll issues; provide complex staff assistance to the Executive Director of Fiscal Services/Comptroller.
• Applicable local, State and federal laws, codes, regulations, policies, and standards pertaining to public finance, collective bargaining and fiscal and payroll operations, including State Education Code (EC), Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA) and California Family Rights Act (CFRA). Automated systems and uses, as related to payroll and benefits processing, including the Orange County Department of Education (OCDE) payroll/data backup systems, Human Resources mainframe, and personal computers and applications software, including database management, spreadsheet, word processing and software.
• Collective bargaining unit contracts as related and applied to payroll. District and college organization, operations and objectives.
• Federal, state, and local reporting requirements related to payroll processes and various tax and appropriate withholding procedures as they relate to payroll and paid benefit plans.
• Interpersonal skills including tact, patience and diplomacy.
• Modern office practices, procedures, methods, and equipment. Computerized payroll and accounting systems and data processing systems.
• Modern principles, practices, terminology, and organizational structures of general and government accounting and auditing, including payroll and benefits processing particularly pertaining to community colleges or public agencies.
• Oral and written communication skills.
• Principles and practices of governmental accounting & auditing including payroll and benefit processing.
• Principles, practices, and procedures of training, supervision and performance evaluation.
• Principles, procedures and techniques of budget analysis and development.
• Record keeping techniques, including industry best practices.
• Retirement systems/reporting as related to payroll and service credit.
• Analyze and interpret financial and accounting records.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Collect, compile and analyze data.
• Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
• Communicate effectively with staff, employees and the public using tact, patience, diplomacy and courtesy.
• Design and install new and improved methods of accounting and record keeping as it applies to payroll and benefits.
• Develop and implement improvements in practices and procedures.
• Develop, implement and manage methods and procedures for payroll and benefit processing.
• Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
• Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
• Interpret, apply and explain applicable District policies and procedures.
• Interpret, apply and explain applicable local, State and federal laws, codes and regulations.
• Learn the District organization, operations and policies.
• Make arithmetic calculations quickly and easily.
• Maintain clear and accurate payroll records, while meeting schedules and time deadlines.
• Operate computer and applications software, including database management, spreadsheet, word processing and software related to area of assignment.
• Operate modern office equipment such as computer, printer, calculator, copier and facsimile machine.
• Organize, direct and implement a comprehensive public payroll and benefits function.
• Participate in developing, consolidating and administering the District's annual comprehensive budget.
• Plan and coordinate the work of a fast paced, deadline driven organization.
• Plan and organize work.
• Plan and manage multi-campus payroll processes.
• Prepare and administer budgets for assigned program areas.
• Prepare complex and comprehensive financial data, summaries, statements, reports and analyses.
• Prepare oral and written reports and recommendations.
• Relate effectively to people of varied academic, cultural and socioeconomic background using tact, diplomacy and courtesy.
• Select, train, lead, direct, supervise and evaluate the performance of assigned personnel.
• Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
• Understand and explain retirement reporting for State Teachers Retirement System (STRS) and Public Employees Retirement Systems (PERS).
• Work independently and confidentially with minimum direction.
Associate of Arts degree with major coursework in finance, accounting, business administration or closely-related field and two additional years of recent, directly-related payroll experience in a public education setting. A bachelor's degree from an accredited college or university with major course work in finance, accounting, business administration or a closely related field is highly desirable.
At least five years of increasingly responsible experience in professional accounting work involving public payroll and benefits processing, including two years in a lead or supervisory capacity in an organization of medium to large size.
Please visit the District’s Employment Opportunities website at https://jobs.socccd.edu for a detailed job description, to learn more about the District and to complete an on-line application.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.
EQUAL OPPORTUNITY EMPLOYER