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Job Title

Vice President, Administrative Services

Company

College of the Desert

Location

Palm Desert, CA

Job Description

Vice President, Administrative Services

JOB DESCRIPTION:
Under the direction of the Superintendent/President, the Vice President is responsible for management and operation of all business affairs of the District and for developing and recommending policy, goals and objectives for such services.

The Vice President provides leadership in the areas of fiscal services, operations and controls, budget development, purchasing, facilities services, insurance and risk management, and security services.  As the chief financial officer, the Vice President is also responsible for other business functions of the District’s operations, such as auxiliary organizations and contract services.

REPRESENTATIVE DUTIES:
• Plan, organize, direct and evaluate the operations of the District’s administrative services  and various campus auxiliary and contracted services E
• Institute, conduct and oversee periodic evaluations and external/internal examinations of District and non-District funds.   Make recommendations to assure efficient and effective operations and proper fiscal controls of all District funds.  E
• Plan, organize and direct the development and implementation of the annual budget, assuring timeliness and accuracy. Prepare long-range financial forecasts to assist with institutional planning. Provide periodic reports assessing the District’s financial status. Assure fiscal compliance with laws, regulations and guidelines.  E
• Develop and recommend, in assigned areas of responsibility, policies for consideration by the Superintendent/President and the Board of Trustees, such as property acquisition, lease agreements, sources of financial support, etc. E
• Oversee the planning, design, and construction of new and renovated facilities. Interview and select architects, construction management firms, and other construction related consultants.  Serve on design teams and keep the college community well informed of construction, renovation, and bond projects. E
• Lead the development and implementation of the Facilities Master Plan. Oversee the operation, maintenance and space utilization of District facilities. E
• Oversee the administration of District contracts. Act as an authorized agent for the District. E
• Attend all Board of Trustee meetings. Oversee the preparation of agenda items. Assess the impact of proposed policies and legislation.  E
• Oversee all aspects of security services and emergency preparedness, including the District’s response to emergency incidents, to ensure a safe learning environment. E
• Serve as a member of the President’s Cabinet. Assist the Superintendent/President and other senior managers in achieving institutional goals and objectives.
• Plan, organize, chair and attend a variety of meetings, including College Planning Council. Serve as a liaison to the District Foundation, Alumni Association and Auxiliaries. Participate in state and regional organizations and meetings to promote the District and community college education. E
• Work collaboratively with college administrators, faculty, staff, and outside representatives to carry out the responsibilities of the position and further the mission of the college. E      
• Train, supervise, evaluate, and direct the work of personnel as assigned.  Plan, organize, arrange, and attend appropriate training and staff development activities to ensure currency with ideas, research and practices in assigned areas of responsibility. E
• Perform additional duties and projects as assigned by the Superintendent/President.

E = Essential duties

Qualifications

REQUIRED PROFICIENCIES:
Knowledge, experience and abilities to perform the above listed responsibilities and functions in an efficient, effective, harmonious manner.

KNOWLEDGE AND ABILITIES:
Knowledge of principles and practices of financial management; principles and practices of generally accepted accounting principles; governmental accounting standards; the California Community College’s Budget and Accounting Manual: purchasing; and use of computer applications in the management of business affairs; principles of business law and contracts; analytical tools necessary to draft budgets, monitor expenses, conduct financial research and analysis, identify trends and forecast needs; Federal, state, and local laws, regulations, and policies affecting business operations of a community college district; legislative and administrative processes; principles of organization and management; principles and practices of information services/technology, software, and hardware related to community college operations; principles of supervision, training, and staff development; principles and objectives of shared governance; purpose, functions, policies, operating systems and programs of administrative units of the District.

Ability to provide strategic leadership in planning, directing, and evaluating the business affairs of a district; relate business knowledge to the needs and characteristics of a collegiate environment; apply a high level of sound, independent judgment in the solution of complex business problems; establish priorities and integrate business services and programs into the overall management of the District; plan and direct diverse and complex operating programs and services; execute policies, rules, directions, and procedures of the District; prepare effective oral and written communications, reports and presentations; communicate effectively with faculty, staff, students, civic and other groups, and the general public; effectively utilize management information systems in the performance of duties; anticipate conditions and plan ahead; evaluate work methods and performance; persuade others as required to gain acceptance of recommendations and decisions; stimulate teamwork and promote cohesiveness to achieve business goals; establish and maintain effective relationships with the business community and administrative and executive offices of the District; exercise tact, originality, and resourcefulness; motivate, direct, and develop subordinate staff.

MINIMUM QUALIFICATIONS:
A Bachelor’s degree from an accredited institution in business administration, accounting, finance or an area reasonably related to the position.  Five (5) years of increasingly responsible management experience overseeing and administering finance, business and support operations, with at least two (2) years of senior level experience is required.  Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic background of community college students.

DESIRED QUALIFICATIONS:
A Master’s degree from an accredited institution and/or a CPA certificate is desired. 

LICENSES AND OTHER REQUIREMENTS: 
Valid California driver’s license and must have an acceptable driving record and current vehicle insurance meeting State of California requirements.
WORKING CONDITIONS:  Environment:  Office environment.  Frequent  interruptions.  Driving a vehicle to conduct work.  Some weekends and evening required.

MATERIALS REQUIRED FOR CANDIDACY:
(Please attach under Additional Documents):
• Resume/CV
• Cover Letter
• A maximum five (5) page statement addressing how your qualifications and experience have prepared you to serve as Vice President of Administrative Services at College of the Desert
• All transcripts from graduate and/or post-graduate degrees
• List of professional references – References should include:  Two supervisors (current and former), Two direct reports, Two colleagues (management level), Two faculty, Two community members
Initial screening of applications will begin July 17th.
Paper applications will not be accepted, please attach all documents electronically.

Start Date: Immediate

Salary Range: Commensurate with experience and qualifications

Benefits: District covered medical, dental, vision, prescription, long-term care, life insurance,  and employee assistance up to $15,000, for the employee and eligible
dependents.  Any additional costs are paid by the employee. 
  
Travel expenses associated with the first level interviews will be paid by the candidate.

For more information and to apply visit: http://apptrkr.com/343937

College of the Desert is an Equal Opportunity Employer.

Position Type

Full-Time

Job Functions

Vice President

Department/Division

Benefits

Salary Range

Travel Level

Education

Minimum Experience

Professional Designation

Contact Name

Contact Phone

Contact Fax

Contact E-mail Address

Approved

Yes

Approval Date

5/24/2013 12:00 AM
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