Job Bank Jobs: Vice President of Administrative Services

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Job Title

Vice President of Administrative Services

Company

Bay de Noc Community College

Location

Escanaba, MI

Job Description

Bay de Noc Community College is a student-focused, multi-campus institution serving the higher education needs of the south central Upper Peninsula of Michigan. The College is an AQIP institution committed to continuous quality improvement. Bay College takes pride in providing a quality education to transfer and occupational students at two campuses, online, and at other course delivery sites. As chief financial officer, reporting directly to the President, the Vice President of Administrative Services provides leadership and direction in the areas of budgeting, business policies and procedures, payroll, general accounting, contracts and grants, and cashiering. In addition, the Vice President of Administrative Services is responsible for facilities planning, physical plant, purchasing, real estate and risk management. The Vice President of Administrative Services ensures that business transactions and support services meet college short- and long-term goals and objectives. The Vice President of Administrative Services will be expected to participate in the College's Continuous Improvement process as well as be willing to be trained in interest-based (mutual-gains) bargaining techniques. Minimum Qualifications: - A Bachelor's degree in business administration, management, accounting or finance. - Five (5) years of management/supervisory experience. - Knowledge of accounting computing software. - The ability to move the College forward in the use of technology. - Previous experience in a substantive role with a business and finance office, a similar office in a community college, or a similarly complex institution. - Leadership in a diverse environment. - Demonstrated ability to analyze and solve complex problems. - Effective communication and public relations skills. - Demonstrated ability to deal with government agencies, business, and industry. - Demonstrated ability to evaluate, design, and implement efficient administrative structures. - Demonstrated ability to establish, direct, and integrate business and finance programs of a major public institution. - Strategic planning experience and long-term forecasting skills. - Knowledge of the structure, operations, and requirements of federal, state and local financial regulatory and funding agencies. - Successful application of investment strategies and techniques. - Demonstrated ability to work with electronic data processing. Preferred Qualifications: - A Master's degree in business administration, management, accounting, finance or a CPA. - Experience working with databases, specifically Microsoft SQL. - Familiarity with the Transact SQL language and ability to write simple SQL queries. - Experience working within an Enterprise Resource Planning (ERP) system, specifically Jenzabar EX. - Experience working in an environment that fosters and supports sustainability. Essential Job Duties and Responsibilities: - Hiring, scheduling, and evaluating all employees. - Setting goals and objectives. - Delegating. - Providing assistance and support. - Creating a supportive working relationship. 1. Budget and accounting system. a. Responsible for all accounting functions of Bay College. b. As chief financial officer of Bay College, the Vice President of Administrative Services serves as assistant treasurer for the Board of Trustees. c. Coordinates the preparation of college budgets within the procedures established by the Board of Trustees. d. Develops and implements an accounting system, adhering to state and federal laws. e. Prepares and estimates revenue for distribution of funds. f. Calculates and distributes fringe benefits. g. Implements and administers an expenditure control and monitoring system to ensure revenue equals or exceeds expenses and operating budget funds are in balance. h. Ensures that grant funds are expended in compliance with grant guidelines and timelines. i. Oversees all business functions of the College, including physical plant and food services. 2. Contracts, purchases, bids and construction. a. Reviews and analyzes major contractual obligations of the Institution, such as construction and professional services, and contract and grant proposals. b. Coordinates preparation of college leases and contracts for goods, services, and facilities. c. Prepares bids for goods and services in accordance with policies and procedures and state and federal law. d. Prepares bid reports and recommendations. e. Estimates funding required for construction projects and requests state approval. f. Oversees construction projects, including building design and development of bid specifications and bid documents. g. Coordinates facilities planning and submits appropriate documents to the state. 3. Audits a. Coordinates external audit of College finances, including bookstore inventory and financial aid records. b. Prepares tuition waiver report. c. Develops and implements internal auditing procedures. 4. Risk management. a. Coordinates administration of insurance programs. b. Processes worker's compensation and unemployment claims in compliance with state and federal laws. c. Ensures compliance with COBRA requirements. d. Coordinates risk management functions. e. Maintains campus security. 5. Administration. a. Participates with the President and other senior officers in institutional planning, policy development and problem resolution; serves on the President's cabinet. b. Serves on the college negotiation team that uses interest-based bargaining techniques. c. Ensures compliance with all regulatory and funding agencies and the rules of accrediting bodies by continually monitoring operations, programs and physical properties; initiates changes where required. d. Through the President, works with the Board of Trustees on financial and facilities issues of the College. e. Develops and carries out the mission statement of the business and financial division; formulates goals and objectives for the divisions in accordance with the goals of Bay College. f. Provides leadership and direction to the units, which report to and/or are part of the division. g. Interacts with the Bay College community and the public regarding college affairs. h. Works closely with the campus administrative deans and maintains fiscal oversight of the College's branch campus and education center. Supervision Exercised: The Vice President of Administrative Services supervises the Director of Business Office, Director of Human Resources, and the Director of Buildings and Grounds. Supervision Received: The Vice President of Administrative Services reports directly to the President. Benefits: Bay College offers the following benefits: health, life, dental, vision, short-term disability and long-term disability insurance, Michigan Public School Employees Retirement Systems or TIAA/CREF, 403(b), YMCA membership, a Wellness Program, tuition reimbursement and professional development support. Bay de Noc Community College has an online application system. To view the position posting in full detail, and to make application in the event that you are interested, please visit the following link: Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate, but may be loud in areas of equipment operation. The above statements are intended to describe the general nature and level of work being performed by personnel assigned into this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Job related functions may be performed with or without accommodations.

Position Type

Full-Time

Job Functions

Vice President

Department/Division

Administrative Services

Benefits

Dental Insurance, Disability Insurance, Health Insurance, Life Insurance, Paid Vacation, Paid Sick Leave, Tuition Reimbursement

Salary Range

$84,999 - $106,249 annually

Travel Level

Minimal

Education

Graduate Degree

Minimum Experience

5.00

Professional Designation

Contact Name

Beth Berube

Contact Phone

Contact Fax

Contact E-mail Address

Approved

Yes

Approval Date

9/3/2013 11:36 AM
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